Program Manager

Job Location

Los Angeles, CA or Princeton, NJ; with regular travel to other CHDI offices

Job Reports To


Job Description

At CHDI, we are seeking a highly motivated and organized project manager with a strong experience in the coordination and management of translational and preclinical studies. In addition the candidate should be very detail-oriented and have significant experience working with Ph.D. level scientists. The position offers significant growth opportunities, exposure to a new model of non-profit orphan disease drug discovery, and an entrepreneurial work environment with high impact.  Salary will be commensurate with experience.

  • Work with scientists to understand project goals and deliverables and to propose a contract structure tailored to meet those objectives.
  • Work with scientists and the legal department to prepare contracts with collaborators, including fee-for-service companies, academic institutions, pharmaceutical companies and biotechnology companies.
  • Work with scientists and the financial officer to evaluate and optimize proposed budgets for new projects.
  • Use existing tracking tools to monitor the progress of executed contracts in accordance with the rules of engagement as specified in each contract.
  • Identify and communicate potential issues and delays to scientists, the legal department and the financial officer in a timely manner and propose solutions to remedy the issues in an expedited fashion.
  • Liaise with collaborative counterparts to ensure: a) that studies are conducted in accordance with corresponding contracts; and b) that deliverables are delivered on time and per allocated funds to each such study.
  • Work with biorepository and animal breeding managers to ensure: a) that materials are available and can be provided for a given study prior to the execution of contracts; and b) that materials generated by collaborators are properly registered in CHDI’s databases, consequently tracked and deposited.
  • Participate and host monthly steering committee meetings, prepare meeting minutes, follow up on action items and perform in an ‘advisory’ role on matters related to operations, finances and legal issues.
  • Upon the execution of a contract, present the “rules of engagement” including CHDI’s internal policies as they pertain to expenditure, travel, licenses, subcontracted services, etc. to the steering committee.
  • Review monthly invoices, cross-reference with financial terms of corresponding contracts, flag discrepancies and resolve issues with collaborators and/or the CHDI financial officer in an expedited fashion to meet the monthly timeline.
  • Review academic financial audit reports and reconcile. Work with principle investigators and grant analysts at academic institutions to understand and resolve budgetary discrepancies.
  • File scientific reports and project management documents in CHDI’s document management system and distribute internally to relevant individuals.
  • Participate in monthly project managers’ team meetings and host selected meetings in accordance with the pre-established schedule.
  • Update project management documents such as resource, expenditure and deliverable trackers and file such documents in CHDI’s document management system.
  • Propose tools and strategies to streamline and optimize tracking of studies and expenditures whenever possible.


The candidate of choice will have:

  • Bachelors or Masters Degree in life sciences or chemical sciences.
  • Contract management experience and hands-on experience coordinating studies with collaborating sites.
  • Experience in the pharmaceutical or biotechnology industry.
  • Experience in licensing, technology transfer and alliance management in industry or academia a plus.
  • Self-motivator and resourceful.
  • Strong organizational and multitasking skills.
  • Superior written and oral communication skills.
  • Highly proficient in Microsoft Word, Excel, PowerPoint and Outlook.

Send CV to