Office Administrator

JobTitle

Office Administrator

Onsite, 5 days per week in New York, NY

Reporting Relationship

Reports to the NY Office Manager

Salary Range

$60,000-70,000 – exact compensation will vary based on experience

Other

Vaccination against COVID-19 is a prerequisite for employment at CHDI Management.

Job description

The Office Administrator will help support staff in the New York, NY office and interface with the administrative staff in the Princeton, NJ and Los Angeles, CA offices. Specific responsibilities include, but are not limited to:

Job Responsibilities

• Meet and greet all visitors.
• Perform all routine clerical and administrative duties for the office as well as assist with legal contract management (file, fax, photocopy, correspondence, etc.).
• Process and upload legal documents in Quickbase.
• Manage office calendar and meeting scheduling (often across multiple time zones), through Outlook and occasionally using external survey/email applications.
• Communicate with building staff regarding maintenance requests and submit and track outside vendor COIs.
• Keep office supplies and kitchen supplies fully stocked, oversee purchasing of all supplies.
• Keep common areas clean as needed.
• Process expense reports using online expense reporting system.
• Provide directions and other logistics for employees and visitors to the office.
• Sort, distribute and scan mail; handle all Fed Ex and other shipments.
• Ensure the smooth running of all meetings and interviews.
• Oversee catering requests and purchasing for meetings.
• Assist with special projects and office activities and ad hoc tasks as requested.

Qualifications

The successful candidate will have:

• US citizenship or presently authorized to work full time in the US.
• Bachelor’s Degree preferred.
• High attention to detail.
• Strong organizational and time-management skills.
• Positive and collaborative attitude.
• Ability to multitask and deal with unexpected circumstances.
• Ability to work independently and as part of a team.
• Previous administrative support experience.
• Strong computer skills include Microsoft Office Suite (Outlook, PowerPoint, Word, and Excel).
• Effective verbal and written communication skills; excellent follow-up and problem-solving abilities; flexibility to adjust to changing demands and priorities; strong organization skills; and a professional and personable demeanor.

About CHDI Foundation, Inc.

CHDI is a private, not-for-profit research organization. We work with an international network of scientists to discover drugs that slow the progression of Huntington’s disease (HD) and provide meaningful clinical benefit to patients. We seek to accelerate scientific progress by serving as a collaborative enabler. We encourage and support cooperation and collaboration among HD researchers. Our strategy is to encourage researchers to develop practical ideas, useful research materials, and powerful technologies, often by providing financial support.

Our activities extend from exploratory biology to the identification and validation of therapeutic targets, and from drug discovery and development to clinical studies and trials.

About CHDI Management, Inc:

CHDI Management, Inc. was established in 2002 to provide administrative, management and grant making services to CHDI Foundation, Inc.

About our Donors

CHDI’s activities focus solely on the identification and development of drugs that delay or slow Huntington’s disease. We are indebted to our donors, whose generosity and guidance have made possible this exclusive focus on science.

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